Guide to Using a Franking Machine
If you have invested on a franking machine, you might think that it is easy to use it. In your thoughts you simply need to put your mail into the machine and you will have your franked mail. The Royal Mail has standards in using a franking machine so you need to know these standards and apply them to the process. If you are going to use a franking machine for your business, learn from the basics below.
A mail franking license is important before you can use a franking machine. To get the license, you must first familiarize yourself and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 It is important that you follow the rules in preparing the mail. The license is then provided by the franking machine suppliers.
Setting the machine is the next step after getting your license. Make sure that you do a test print every time you will use it. You should also set the machine to ?0.00. This is the way to ensure that your machine has enough ink. You can experience delays or surcharges if your mail has many illegible marks. You can claim back mistakes in franked printing, but there is a 15% charge, so be sure to get it right.
The next thing you need to do after your machine is set up is to set the correct price, time and date before you start printing. Always double check your settings. Many machines will do this automatically, but it is still worth checking to make sure that the machine is correctly synchronized.
Envelopes or packets that have different shapes, sizes, and colors can make use of labels so that it has a clear and legible mark. If your marks are illegible, it can give you problems. You can get labels from your franking machine suppliers or in some online stores. Since there is a great variety in prices, it is good to shop around for your franking machine labels and ink compare prices of different suppliers and choose the most affordable one.
Your envelope should contain a return address. The latest specifications on return addresses should be followed so ask your franking supplier about it. You can have your mail delayed or returned if you return address is incorrectly written
Using red ink for franking marks is the standard and for those using cleanmail products, the ink should be blue. A clear and complete mark must be printed on the right hand corner of your mail.
You can save a lot on your postage fee with a franking machine. Franking has many different types so choose one that your business needs. You can check out different types of franking machine online so you can choose the right one for your business.